Our Payroll Services
As part of our payroll services, with each payroll processed, you will receive the listed items and reports. If you would like to see a brief description of an item listed below, simply click on that item, or if you don’t see a report you’re interested in, take a look at our list of standard reports readily available in Reports & Tracking. Any extra reports needed at any time are added to your payrolls at no additional charge. This includes any reports we need to create for you at any time.
Tax Filing Options
With the optional Tax Alert Service each payroll will include a tax liability report. This report will list all the tax liabilities for the pay period and the due date. With this option, you will be responsible for completing your own payroll tax payments.
Tax Filing Service
With the optional Tax Filing Service each payroll will include a tax liability report. This report will list all the tax liabilities for the pay period and these liabilities will be filed on your behalf.
Payroll Tax Resolution
If you have received a tax notice from the IRS or your state tax agency and you are not sure what to do, call a professional. If the notice says “Tax Levy” you will need to act fast. These notices continue to accumulate interest everyday the tax agency is not contacted. Call PayRunner Payroll to help you with your notice so you can continue to manage your business and personal affairs without worrying about your taxes. It is always very important for small business owners to resolve any payroll tax problems quickly since these problems can affect both the company as well as employees. IRS tax debt and other IRS tax related problems are something that should be dealt with immediately by hiring a professional to manage this situation so you and your employees can focus on running your business.
At the very minimum, tax assistance in one year will usually carry through and can positively affect you this year and in future years. The IRS views payroll tax problems as a severe violation of federal tax law and pursues delinquent accounts aggressively. If the business fails to submit payroll (941) taxes, not only is the business liable, but the IRS views the owners and officers of the company personally accountable for the funds as well. The IRS is very aggressive in their collection actions for past due payroll (941) taxes. The penalties alone can substantially increase the total amount owed in a matter of months. This is a serious issue that needs to be addressed now. Call now for a free consultation or schedule a conference call, but take action now.
Reports & Tracking
As part of our payroll services, PayRunner Payroll can offer a large variety of reports that are readily available to you at no additional charge. If you should require a custom report, we can do this for you also. Unlike the large national payroll company, we do not charge for each report, each pay period. Any one of our standard reports can be prepared and delivered with each payroll at no additional charge. These payroll services include: Payroll Checks and/or Direct Deposit Vouchers, Payroll Register, Check Reconciliation Report, Direct Deposit Listing Report, Department Analysis Report, Tax Liability/Tax Deposit Alert Report, Workers Compensation Reports, Employee Workers Compensation Summary, Employee Maintenance Report, Employee Report, Personnel Report, 401k Benefit Report, Vacation/Sick Accrual Report, Timesheets, and Cash Analysis Report.
This report provides a record of the payroll activity for each employee and company
totals, including hours, earnings, taxes, deductions and reimbursements, net pay and check number.
Check Reconciliation Report
A list of checks written, to whom, the check number and the amount.
Direct Deposit Listing Report
Similar to a Check Reconciliation Report, but lists employee direct deposit transactions.
Department Analysis Report
This report provides an overview of current and month to date payroll activity, including
hours, earnings, deductions, employee and employer taxes. This report is useful when
transferring totals to your general ledger.
Tax Liability Report
Providing current tax liability amounts for each tax, current taxable wages, month to date
tax amount and quarter to date tax amounts. If you choose to deposit your own tax
liabilities the due dates are provided as well.
Workers Compensation Reports
Workers Compensation Summary: This report provides a breakdown of premiums due by
workers compensation codes and by department.
This report provides general employee information as well as year to date earnings, taxes,
deductions and deduction goals.
401K Benefit Report
Allows tracking of employee and employer contributions on a current, month and year to
Other Payroll Services
Job Costing, Certified Payroll Reports/ Prevailing Wages, Payroll Tax Resolution, Quarterly Reports and Returns, Annual Report and Returns, User-Friendly Desktop Software, New Hire Reporting, Check Signing, and Check Insertion.
Allow PayRunner Payroll to track your job costing for you. We have made the process easy for our clients. For your convenience, we have two different options for you to choose from. During these tough economic times, it’s important for businesses to keep tabs on all outgoing funds, so that when you bill your client you will know what your costs were per job. With PayRunner, we can track your wages and employer taxes for each job you run.
Certified Payroll Reports/Prevailing Wages
PayRunner Payroll is one of very few payroll companies in Orange County that will process prevailing wages jobs, along with certified payroll reports. We will set up your prevailing wage jobs into our payroll system and print any federally approved union certified payroll reports needed. We will also upload the certified payroll data to websites like, DIR and LCP Tracker, etc.
Quarterly Reports and Returns
Each quarter you will receive the following items:
- 941 Federal Return
- State Unemployment Return
- 940 Federal Unemployment Return
- State Return (DE6)
- Employee Earnings Report
Annual Report and Returns
At Year End you will receive the following items:
- Employer Federal and State W-2’s
- W-3 Federal Withholding Statement
- State Withholding Recap
- 940 Federal Unemployment Tax Return
- Employee W-2 copies
- Employee Earning Report
New Hire Reporting
As of 1997, all employers are required to report information about newly hired and re-hired employees to the appropriate state agency within 20 days from the date of hire. PayRunner handles all the new hire reporting requirements by reporting all the necessary information to the correct agency. This service is offered to you at no additional charge.